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Rank Name PriceSetupPagesTrialBest for Rating Info
RingCentral - 2014 Review$7.99Free500 In/Out30 DaysSmall Biz, Corp
Review

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MyFax$10Free200 In/100 Out30 DaysSmall Biz-Personal
Review

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Nextiva FaxTiva Review$4.95/$59.40Free50030 DaysHigh Volume Fax Needs
Review

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RapidFAX$9.95Free300 In/Out30 DaysSmall Biz-Personal
Review

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MetroFax - November 2014 Review$7.95Free500 In/Out30 daysSmall Business from a few to 3,000 pages a month
Review

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eFax Review 2014$14.13Free150 In 150 OutYesLarge Biz-Corp
Review

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March – April 2014 Fax coupons & Free Trials



Free 30 day RingCentral Fax TrialIf you just need to fax stuff for your taxes or you’re looking for a long term electronic fax solution, we’re gathered some of the coupons that get you the best deal.

Although any of these services will do for using the free trial, RingCentral will likely be the easiest to cancel should you not be satisfied with the service.

Current 2014 Free 30 day Fax offers
Try eFax For 30 days free
Send and receive faxes online with Nextiva FAX. Free trial.
Try RingCentral Fax free for 30 days
Try RapidFax Today for free for 30 Days

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Fax Your Tax Data to your accountant for free 2014



It’s tax time again, 2014 edition. Need to fax your tax paperwork to your accountant but want a scanned record of your documents? A good option is to fax your documents using your scanner or multi function printer and send them via internet fax. If you sign up for a 30 day trial you can fax them today for free. In fact you can fax for the next 30 days for free.

You can cancel after that but I think once you try this you’ll never use a fax machine of the fax function on your multi-function again. Check out any of the offers on this site for a free trial and good luck with those taxes.

Current 2014 Free 30 day Fax offers
Try eFax For 30 Days Free
Send and receive faxes online with Nextiva FAX” Free trial.
Try RingCentral Fax FREE for 30 days

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How do I search My Internet Faxes?



If you have an Internet fax provider, then you likely send or receive a lot of faxes. Given that most fax services offer an unlimited storage of faxes for an unlimited time, you will end up collecting a lot of faxes over time.

How do I find the Fax I Want?

There are two ways to store your faxes. You can store them online as mentioned above, or you can store them in your email. Since your faxes are coming in to your email you can tag them or put them in specific folders in your email. Easy enough.

Storing and Sorting Faxes Online

If you store all your faxes online for free with your service, you can also search for them there. The only thing you need to do is TAG your faxes so you can find them later. Without tagging you’ll be limited to searching for faxes by date or phone number.

What Types of Tags Should I Use?

Tagging simply means assigning a label to a fax so you can identify it later in a way that makes sense to you. Some examples of tags for received faxes are as follows:

  • Company name
  • Project name
  • Product name
  • Contact name
  • Contract association
  • Category like Invoice, price sheet, PO, shipping report or other

This is only limited by what solves your need. Think through your tagging scheme up front and you’ll have an easier time finding your faxes later.

 

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Do You Use Personalized Fax Cover Sheets



Give Your Documents the Attention They Deserve

Your vendors and customers could be receiving hundreds of faxes a day. With personalized cover sheets you can be sure that your fax messages stand out. Getting attention on the receiving end could mean more sales, mind share or even getting paid faster.

Branding

By adding your logo, company moto and other timely information to your cover sheets, you can maximize the exposure of your brand and your current marketing message. Make sure your logo is of appropriate size and is preferably a black and white version.

Increase Sales with Customized Offers

Increase sales by using your cover sheet to draw attention to special offers by adding a promotional section about a new or existing producst. We recommend you keep this to a quarter of the page or less so it is not viewed as the main focus of the fax.

If you’re sending Invoices

Squeaky wheels get the oil. Use your custom cover sheet to grab the attention of your customers. With a distinctive look and message, your faxed invoices will be quickly noticed and quickly paid.

Most Internet Fax companies provide the ability to have multiple cover pages, allowing you to customize your cover page to meet the needs of the message.  Spending a few minutes learning how to customize and save a custom cover page can be worth your while in increased exposure and even increased income.

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How to Use QR Codes on your Faxes



What is a QR Code?

Quick Response (QR) codes were invented in Japan in 1994. According to Wikipedia, a QR code is “a specific matrix barcode (or two-dimensional code) that is readable by dedicated QR barcode readers and camera telephones. The code consists of black modules arranged in a square pattern on a white background. The information encoded may be text, URL, or event text.” Other types of codes have subsequently come out that use color or slightly different methods, but QR codes are the most common and are widely used.

What do I need to read QR Codes?

Anyone with a smart phone can use a QR code. Because of the growing popularity of smart phones, with 27%+ market penetration, the number of individuals who have mobile access to information behind a QR code is expanding quickly. If you consider business users with Blackberry’s, iPhones and Droids, the percentage with smartphones skyrockets.

How are QR Codes Used?

  • QR codes are placed on products, displays, documents & almost anywhere you can print them
  • Anyone with a smartphone can download a free app that reads the QR Code
  • The app takes a picture of the code and translates it, usually into a URL, to which the user is then redirected.

What Can I Do With QR Codes

Most commonly QR codes are used to send people to a web site address.  But you can also send text,  Following the capacity limits shown below.

Numeric code – Max. 7,089 characters
Alphanumeric – Max. 4,296 characters

Note:  Although you can send a large amount of text, the resulting QR code will be rather large.

Uses of QR Codes on a Fax

Using QR codes on your faxes can help boost your business. As business people and consumers use their smartphones more and more, this can help you connect with additional information without them having to type in a URL.  Google even includes QR code image searches in its mobile app on android and iPhone mobile phones

Here are some other benefits:

  • Directing fax recipients to new product pages on your web site.
  • Notifying customers of new blog posts.
  • Explanations of charges, offers, terms or technologies.
  • Detailed contact information.

The list is only limited by your imagination.

How do I Create them and What do They Cost?

  • QR Codes are free of licensing fees. There are many sites that will help you create your QR Code for free
  • QR Code readers are generally free to download on mobile phones, and are readily available for Blackberry, iPhone and Android smartphones

 

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Marketing with Fax



Marketing with FaxIn a recent post I talked about the Junk Fax law of 2005 and how it affects your faxing strategy. Today I’d like to take a look at strategies you can implement to increase business through your current customer base, using fax.

Using Fax to Market Your Products & Services

Regardless what type of message you’re faxing, you should use every touch point you can to develop and grow your relationship with your customer base. In today’s oversaturated communications environment folks are getting hit from every angle,  this includes your fax, email, and SMS messages. Faxes are unique in that most recipients personally handle them. Don’t miss the opportunity to also communicate your latest offers, new products and services. Here are some tips and creative ways of messaging your customers on your faxes:

  • Include brief messages with special URL’s to a landing page, dedicated to your goal.
  • Use QR Codes, which are free to create, and let your customers use their mobile phones to visit information on your site.
  • Make the offer section stand out by putting it in a border or in bold lettering. Consider putting a small graphic next to the text.
  • Include your Facebook, Twitter, Blog or other business links.

It’s a hyper-competitive world and every time you reach out to your customers you need to be educating, informing and selling. Faxes are no exception.

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Fax Spam Act Turns 6 Years Old In July 2011



NO FAX SPAM

No business wants to be considered Fax SPAMer, especially since it has been illegal since 2005. The Junk Fax Prevention Act passed by Congress in 2005, and signed by President Bush in July, 2005, is relatively easy to follow if you understand the rules. The main rule is that you must have an ongoing relationship with the person or business you are faxing too.

Know Who You Are Faxing To – You must have an ERB (Established Business Relationship) with companies you fax to. This means that you:

  • Obtained the number directly from the recipient, not through a third party.
  • If you got the number before 2005 you do not need to prove how you acquired the number. But it is still a good idea to confirm their willingness to receive messages from you.
  • Inform the recipient that you will be sending them offers or advertisements.

Easy Way to Opt Out is Required – On the first page of your fax you must give a clear, conspicuous way to opt-out. On the first page you must:

Let the recipient know that they may request you no longer send them this type of fax message in the future.

  • Include a phone number, email, web site address, fax number or other no-cost method o f communicating their desire to no longer receive messages. There must be multiple ways to communicate their desire to be left off your list
  • The opt-out method must be available 7 days a week, 24 hours a day
  • You must honor an opt-out request within 30 days or face a possible penalty

How to file a Complaint

Companies and consumers can register complaints with the FCC by filling out an online form. When a company violates the rules then the FCC can issue warning citations and impose fines.

You can read the full Fax Spam Act here.

Disclaimer - This is not intended to be legal advice. Please consult your attorney before embarking on a broadcast faxing campaign.

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News from MetroFax – Free Trail & Discounts



MetroFax, one of our favorite Internet Fax services just announced its new service packages.

MetroFax now offers a Free 30 day trial! Finally in line with their competitors.

They added an introductory plan and a professional plan. The profession plan at $35.95 a month includes 2,500 pages in or out which is an exceptional value.  In addition to the pro plan they now have a new entry level package that offers 500 fax pages a month for a really low $79.50 when purchased annually. Ten dollars more if you add a toll Free number.

In addition to the new plans MetroFax will be launching a new website on May 2nd.  MetroFax remains one of the best values in Internet fax.  Read the review of MetroFax here or  Visit MetroFax website

 

 

 

 

 

 

 

 

More Internet Fax Reviews here

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Using Microsoft Scan App to Fax your Taxes



The 2014 tax season is in a full court press and you’re likely scrambling to get and receive last minute faxes from your accountants. There is no easier way to fax your scanned documents to your accountant then to use an email fax service. It is as simpe as 1 2 3:

  1. Scan the document using Microsoft’s Fax and Scan app (pass the ball down the side)
  2. Save it as a TIFF or JPG file (dribble to the 3 point line)
  3. Attach it to an email you then send to your Internet fax service and your done. (pass it under the boards to the big guy! SCORE)

A few minutes later you’ll receive an email confirming your fax delivery. You’ll even have a record of it in the back end fax management system. Which fax service is right for you? Check out our reviews on the right hand column.

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New – Review of RingCentral Office VOIP Phone Service



Looking for a review of the RingCentral virtual Internet phone service? Look no further. We just launched our new site Best Business Phone Service .com.

If you need more than Internet Fax by adding a full fledged Internet phone service for your small to medium sized business see our review of RingCentral Office here.

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